How do you manage subcontractors and their payments?

Updated 2026-09-12

You manage subcontractors and their payments by keeping the contractor, their work and their money in one place — a contractor master, attendance recorded per project, advances tracked against wages, and every cost posted to the right job. Then settlement is arithmetic the system already did, not an argument over a notebook.

The usual mess is that a contractor’s days are on paper, their advances are in someone’s memory, and their cost never quite lands on the project. Civixo closes all three gaps.

One master for every contractor

A worker and contractor master holds your people, with wage and labour-type management. Rates and terms are set once and applied the same way every time — so you’re not re-deciding what someone is paid at every settlement, and a new site starts with your contractors already in the system.

Advances that don’t get lost

Advances given to a contractor are tracked against their wages. Nothing slips through as “I think we already paid part of that.” When it’s time to settle, what’s been advanced is already netted off, so you pay the right amount once.

Contractor cost shows up where it matters

Daily field attendance comes in from the mobile app, tied to the project, and the cost maps to that job. So a contractor-heavy project shows its real cost in the live profit-and-loss — no job quietly looks healthier than it is because the labour never made it into the numbers.

Common questions

How do I track what a subcontractor is owed?

Their work and attendance are recorded per project and their advances are tracked against wages, so what's due nets off cleanly. You settle from the system's numbers, not from memory and a notebook.

Can I manage advances given to contractors?

Yes. Advances are tracked against wages, so you don't over-pay or lose track of what's already gone out. When it's time to settle, the advance is already accounted for.

Does a contractor's cost show up in project profit?

Yes. Labour and contractor costs map to the project they worked on, so each project's profit stays real — a contractor-heavy job doesn't quietly hide its true cost.

Can I keep a proper list of my contractors?

Yes. A worker and contractor master holds them, with wage and labour-type management, so rates and terms are set once and applied consistently instead of re-argued every settlement.

How is site work captured day to day?

Daily field attendance is recorded from the mobile app and tied to the project, so the office sees who worked where without waiting for a paper muster roll to come in from site.