How do you manage construction material and stock on site?

You control construction material by making the flow explicit: a purchase request becomes a PO, and a GRN records what actually arrived — so ordered, received and billed are matched, and every purchase is tied to its project. Do that, and short deliveries and wrong bills get caught instead of paid, and the material cost lands on the right job instead of vanishing on a slip.

The usual leak is that material is ordered over the phone, arrives without a check, and the bill is paid without matching. Each gap costs money on a project that already runs on thin margins.

Ordered, received, billed — matched

The PO says what you ordered; the GRN says what came in; the vendor bill says what you’re charged. When the three are matched in one system, a short delivery or an over-charge shows up before you pay — not after.

Every purchase lands on a project

Each order is tied to its project, so the material cost posts against that job. That’s exactly what makes a project’s live profit-and-loss trustworthy — the materials are in the number, not in a drawer.

Vendors, rates and stock, kept straight

A vendor master with a product catalog, units and tax groups keeps orders and bills consistent, and stock points track material by location — so what’s ordered, received and used is visible per site, and vendor bills flow into accounts against the project automatically.